McClure (Civil Engineering) is looking for a full time detail-oriented Administrative Support Specialist to join our team in North Kansas City and Lenexa. This position is primarily responsible for coordinating and managing the local offices.

Responsibilities Include:

  • Order office, break area and field supplies
  • Ensures office is kept in good order and is organized/inviting (including break area and common spaces)
  • Coordinates events for office team members
  • Coordinates catering and meals as requested
  • Greets clients and coordinates meetings
  • Coordinate with building property manager on facility access/issues
  • Track equipment inventory by checking in/out, managing repair and update process while keeping corporate office updated
  • Receive, sort, and distribute incoming and outgoing mail, keep track of postage/shipping supplies
  • Scan and forward invoices to corporate accounts payable
  • Status copier count and coordinate with copier maintenance company
  • Order paper and toner for copiers
  • Prepare and review client communications and reports
  • File and manage documents (paper and electronic)
  • Assist office with presentation preparation and trade show booth setup/teardown
  • Coordinate with HR on various administrative needs for new team members
  • Coordinate with IT
  • Provide support to project coordinators, VP’s, and TL’s with administrative duties and billing support
  • Provide scheduling support for VP’s and Team Leads
  • Arrange and coordinate travel for team members
  • Provide support for expense tracking and documentation
  • Travel to and from the Lenexa office a minimum one day per week
  • Other administrative duties as requested and assigned

Desired Skills and Experience:

  • 4-6 years’ prior Receptionist/Administrative office experience
  • Excellent Microsoft Office Suite (Excel, Word, PowerPoint, Access, Project) skills
  • Proficient using Adobe or Bluebeam software
  • Attention to detail and consistency in work
  • Ability to respect privacy with certain tasks
  • Excellent organizational and customer service skills
  • Must be a self-starter and have patience, tact, cheerful disposition and enthusiasm
  • Ability to embrace and quickly adapt to change in a fast paced environment

McClure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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