Executive Liaison (Administrative Assistant)

The Executive Liaison for the Development Team serves a critical support function and acts as an advisor with a strong pulse on culture within the organization. This role partners across McClure leadership and administrative support functions such as Human Resources, Operations and Marketing/Communications.

Responsibilities:

40% Project Support

• Assisting Project Managers in the financial budgeting, scheduling, and resource planning for new projects
• Preparing project, project manager, and team performance reports
• Facilitating group and team meetings as directed by respective Vice President.
• Assists in communications for project proposals, contracts, and related needs

30% Support and Deliverables for VP

• Liaison between VP, Service & Support Team – which includes Marketing/Communications, Operations, Finance/Accounting, Human Resources, team leadership and other internal business partners
• Partnership and coordination with various leaders and HR on key talent pursuits
• Administrative support for VP. Including but not limited to the following: reporting analytics and analysis, travel coordination, calendar support, email management, drafting and creating requested documents, communications, reports, and presentations.
• Attend meetings on behalf of VP. Track deliverables and to-do assignments.
• Organize and facilitate key client meetings on projects.
• Provide input on onboarding needs in partnership with HR.
• Partner with VP and other involved parties on culture and community efforts.
• Support Team Member special recognition in partnership with VP and HR.
• Serve as a pulse for organizational culture needs to motivate and retain key talent.

20% Key Advisor for VP

• Prepare for VP check-in meetings and preparation of other requested meeting and report documents.
• Travel as needed with VP to help manage project deliverables and other key commitments from team.
• Serve as a trusted advisor for VP regarding team member issues, performance, and development.
• Ownership of various projects as determined by VP.

10% Other Duties as Assigned

Knowledge, Skills, and Abilities:
Ability to be regarded as a trusted and respected team member throughout McClure.
Strong financial acumen.
Ability to serve as an authority for questions/issues that arise from cross discipline group.
Strong communication skills – both oral and written.
Strong proficiency in Microsoft Office Suite
Professional and positive personal presence.

Education & Experience:
3 to 5 years of related experience.
Associate or Bachelor degree highly preferred.